Invoices can be submitted through the Extranet. Once tracking information is generated and your order is moved to “Shipped” status, all you will need to do is check the “Invoice” box and click on “Generate Invoices” If you are unable to Invoice via the Extranet, please send all Invoices to our Finance Department – billing@ugoods.com. We do not accept paper invoices included in order shipments. Please only invoice via the extranet or via email if you are having issues with the extranet for any reason.
Information to Include on an Invoice if emailing (Printable version here)
- Vendor Name and Address
- Payment Terms
- Ship Date
- Tracking (optional)
- Purchase Order Number (NOT SHIPPING ID)
- Item Description
- Item Cost
- Quantity Shipped
- Invoice Total
Payment Terms
When filling out the new item setup form, vendors will be asked to provide payment terms to UG. This is an agreed time-frame for paying invoices. Terms begin when both the order and the invoice have been received. If we have received your order but have not yet received an invoice, payment terms will begin when we have received both.
UG requests vendors to choose from the following terms, other terms are considered an exception and must be approved by your buyer during onboarding, before the first PO:
- 2% Net 10 or Net 60: UG has 10 days from whichever is later: a) receipt of order or b) receipt of invoice . We will process payment of the invoice at a 2% discount or, at our discretion, process payment of the full invoice within 60 days.
- Terms begin on the day the merchandise is received or on the day that the invoice is submitted, whichever is later. Terms do not begin when the order is shipped. To ensure timely payment & evidence of invoice receipt date, be sure to submit the invoice via the Extranet or via email as soon as you have made your shipment. We do not accept paper invoices included in order shipments.